HOW TO CITE ARCHIVAL MATERIAL1. Collection Name and University
2. Record Group Name (Ex: History Files)
3. Box Number AND
4. Folder Number [Ex: Box 1 & Folder 7 = 1/7]
5. Type of Document (Ex: Letter/Memo/Article)
6. Author (and Recipient if applicable) and/or Title
7. Year of Document (Ex: Feb. 1, 1980) EXAMPLE: *Initial Cite: Michele Serros Collection, Cal. State Univ., Channel Islands; History Files, 1/7; Letter to Dr. Toner from Edmund Brown; 2/1/80
OR
Michele Serros Collection, Cal. State Univ., Channel Islands; Newspaper Files, 2/4; Article: “Life in Los Angeles”, Los Angeles Times; 2/1/80*An initial cite is used every time a new document is mentioned in your paper.**Subsequent Cites: CSH; Newspaper Files; 2/4; Letter to Toner; 2/1/80.**A subsequent (or secondary) cite is used after a particular document has already been cited.
In the United States, all works created after January 1st, 1978 have a protection period that is in place for the life of the author, creator, or owner of copyright, plus an additional 70 years after the date of such individual’s death. https://archives.library.csuci.edu/repositories/4/resources/8 Accessed July 06, 2025.
